The Clerk of the Circuit Court & Comptroller provides non-interest bearing escrow accounts for payment of Recording and other services, such as copy fees.

• Benefits of an Escrow Account
  
• Establishing an Escrow Account
• Using Your Escrow Account
• Escrow Account Balances/Statements

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Benefits of an Escrow Account

• Documents are not rejected due to shortage of monies.
• Copy orders are processed upon receipt of request.
• A customer-defined dollar amount threshold is monitored for each escrow account.
• Monthly activity statements are provided for each escrow account. Statements include deposits, receipt numbers, fees for each transaction and the current escrow balance.

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Services That Can Be Paid Out of Escrow

Examples of services that can be paid out of escrow accounts include the following list.

• Recording fees
• Copies
• Document certification
• Abstract fees (for real estate)
• Search fees (for reference or lookup)
• Index fees
• State documentary stamps
• Intangible tax (For any Deed or Contract for Deed)

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Establishing an Escrow Account

To qualify for an account, you must:

• Have no instances of checks (made payable to Clerk of the Circuit Court & Comptroller, Palm Beach County) returned due to insufficient funds or closed accounts.
• Complete and submit an escrow agreement to the Recording department (see instructions below).
• Make all escrow deposits in the form of cash, credit card, check or money order, made payable to Clerk of the Circuit Court & Comptroller, Palm Beach County.

To open an escrow account, complete an Escrow Agreement Form and submit it with an escrow deposit to the Recording Department. The amount of the deposit is based on your discretion. All initial escrow deposits must be made by cash, check or money order and must be payable to the Clerk of the Circuit Court & Comptroller. You will be notified of your escrow account number by mail, upon receipt of your deposit.

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Submit Completed Escrow Agreement Forms

Submit completed escrow agreement forms to the Recording Department.

The Clerk's office is open Monday-Friday (except designated holidays) from 8:00 a.m. to 4:00 p.m.

Mailing Address
Clerk of the Circuit Court & Comptroller, Palm Beach County
Palm Beach County
Recording Department
P.O. Box 4177
West Palm Beach, FL 33402
Attn: Records & Escrow Specialist
(561) 355-2408

Delivery Address
Judicial Center
205 N. Dixie Highway
Room 4.2500
West Palm Beach, FL 33401

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Using Your Escrow Account

After your account has been established, the appropriate transmittal form should be used for the below.

• Submit documents to be recorded
• Records Service Center requests for copies, searches and CDs

Recording Documents

• Submit all documents with a Recording Transmittal Form or cover page
• Indicate the escrow account number to be debited.
• Do not write the escrow account numbers on the document(s) to be recorded.

Requesting Index/Copies

• Submit a Transmittal Form or letter of correspondence requesting the services to the Records Service Center by mail or fax. Note: This documentation is not required with phone requests.
• Indicate the escrow account number to be debited.
• Orders must be signed for in person when order is picked up.

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Records Service Center Index/Copy Requests

The Clerk's courthouse locations are open Monday-Friday (except designated holidays) from 8:00 a.m. to
4:00 p.m.

Mailing Address
Clerk of the Circuit Court & Comptroller, Palm Beach County
Records Service Center
P.O. Box 4526
West Palm Beach, FL 33402
(561) 355-2932

Delivery Address
Judicial Center
205 N. Dixie Highway
Room 4.2500
West Palm Beach, FL 33401

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Escrow Account Balances/Statements

• The threshold balance is initially determined by the customer (you) and indicated on the escrow agreement.
• You must maintain adequate escrow funds so that all transactions submitted can be processed.
• Escrow accounts may be replenished with a deposit at any time, by cash, check or money order. Deposits may be mailed or delivered to the Recording department (at the address above).
• Activity statements are mailed monthly. Statements will include deposits, receipt numbers, fees for each transaction and the current escrow balance.